Professional & Business Directory
Written by Randy Rush Wednesday, 13 May 2009 16:53
Business Office 
From the Business Office
From the Business Office
From the Business Office
Strategic Plan Progress Report - 1st Quarter, 2011
Wednesday, 04 May 2011 15:53
Section I
Nurture Ministry -Robert Rose pages 3-4
Passionate Worship - Chapter 2, page 33ff
Intentional Faith Development - Chapter 3, page 59ff
Section 2
Witness Ministry -Stephen Hale pages 5-7
Radical Hospitality - Chapter 1, page 11ff
Section 3
Outreach Ministry -Valerie Steele pages 8-9
Risk-Taking Mission & Service - Chapter 4, page 79ff
Section 4
Board of Trustees -Randy Rush page 10 Radical Hospitality - Chapter 1, page 11ff
Extravagant Generosity - Chapter 5, page 103ff
KEY for Strategic Plan Accountability: KEY for Progress Update:
Nurture Ministries Committee Completed
Witness Ministries Committee In Process
Outreach Ministries Committee Past Deadline
Board of Trustees Not Doing
Not Yet - Deadline is not yet due.
Section 1: Nurture Ministry - Robert Rose
I. Worship / Music - "Passionate Worship"
Target Implemented
A. Inspiring Worship Service (pgs.15-19) Date Yes/No
1. Form 8:30 Worship Design Team (Blended) 08/10 Yes
2. Form 11:00 Worship Design Team (Traditional) 01/11 Changed Date - Yes
3. Form Sermon Design Team 01/11 Changed Date-In Process
4. Implement Worship Changes for both services 09/10 Yes
5. Implement Blended Worship Changes 01/11 Yes
6. Commence Work with NCD Coach 01/11 No
7. Repeat Worship Survey 05/11 Changed Date
8. Improve Relevance of Message 06/11 From 5/11 Survey
9. Improve Personal Transformation 06/11 From 5/11 Survey
10. Improve Anticipation of Worship 06/11 From 5/11 Survey
11. Determine Feasibility of Paid Worship Leaders 09/11 In Process
12. Repeat NCD Survey 05/12 Not Yet
Action Summary:
#3. There does not seem to be much interest on the congregation's side for this. We will need to look at this and design a way to accomplish the goal of being more relevant within the constraints on lay involvement.
#6. Darrell Cates will be our NCD Coach. We need to coordinate dates.
#7. We will not do the survey until we have the changes in place and a worship leader hired.
#8 & #9. Our new members and the increased involvement of many of our present members tends to support that these goals are moving toward being met.
#11. The SPRC will meet the end of April or the first of May to approve a job description and move toward hiring a worship leader.
II. Underserved Ministry Areas - "Intentional Faith Development"
A. Unmarried Middle Aged Ministry (pgs. 42-43)
1. Form New Committee 01/11 In Process
2. Plan Monthly Social Outings 12/10 Yes
3. Schedule Sunday Luncheons 11/10 Yes
4. Conduct Annual Divorce Recovery Weekend 11/11 May Move Date Up
Action Summary:
#1. Michele Webster is in the process of putting together a committee.
#4. Need to coordinate with Christ UMC in Tulsa's schedule for availability.
B. Young Adult Ministry (pgs. 44-46)
1. Incorporate into Church Life a. Access Spiritual Gifts 10/10 Not Fully
b. Serve on Church Committees 10/10 Not Fully
c. Explain Church Ministries 05/11 Not Yet d. Serve in Mission / Ministries 06/11 Not Yet
2. Determine Feasibility of Staff Person 04/11 Not Yet
3. Form Young Adult Council 08/11 Not Yet
4. Involve with Conference Young Adult Ministry 08/11 Not Yet
Action Summary:
#1. On Easter Sunday, we will begin a SS class for Young Adults on site.
#2. We are changing our title for our Director of Student Ministries to include Young Adult. The long term view is to have this person also supervise our college ministry.
C. Sports / Outdoors Program (Chad Detwiler, et al) (pg.48)
1. Form / Expand New Committee 12/10 Yes
2. Explore Interest in Activities 03/11 Not Yet
3. Grow Basket Bible and Co-ed Soccer 03/11 In Process
4. Develop New Programs 03/11 Not Yet
5. Create Athletic T-Shirts 09/11 Not Yet
Action Summary:
This section will be limited by gym space availability. We are trying to make our gym more accessible during the week.
I expect the deadlines of this area to be moved up and the breath of this area to grow.
#3. We have between 10 and 20 young men attending Bible Basket Ball each Monday evening. We will not have a softball team this year. It seems the Bible Basket Ball has a greater interest.
Section 2: Witness Ministry - Stephen Hale
I. Hospitality - "Radical Hospitality"
Target Implemented
A. Invitation - Attract Newcomers (pgs. 21-25) Date Yes/No
1. Send Welcome Letters Yes
2. Develop Appealing Programs / Services Early Summer In Process
3. Share Testimonies Yes
4. Canvas Neighborhoods June & Oct In Process
5. Work with Homeowners Associations Fall Not Yet
6. Establish Small Group Lunches Fall Not Yet
7. Create / Distribute Yard Signs Early Summer In Process
8. Improve Web Page May In Process
9. Target Facebook Users June In Process
10. Handout "Invitation Cards" Yes
Action Summary:
#2 We discussed this at the 4/13/11 Witness Committee Meeting.
#3. We are giving testimonies in the current sermon series in worship and will be continuing this practice.
#4. Canvasing for Chapel Hill LIVE has taken place, next canvass Friday, April 15.
#7. We are in the process of receiving prices and determining design.
#8. We are working on transferring our web page to on site control for ease of managing.
#9. The Biker Church is using Facebook. We will be working to expand this ministry over the summer.
#10. Have produced ministry cards to use for invitations and hand out invitation cards in Biker Church and have done so at April 10 worship at close of sermon series on evangelism and at Blessing of the Animals. We will be doing so during Canvass of neighborhood. Some have been placed at various places of business.
B. Welcome Newcomers (Guests) (pgs.26-30)
1. Wear Name Tags August In Process
2. Start Newcomers Luncheons In Process
3. Form SS Hospitality Teams September In Process
4. Provide "Goody" Baskets Yes
5. Promote Friendliness Yes
6. Improve / Identify Welcome Center Yes
7. Expand Greeter System July In Process
8. Improve Visual Image of Church Ongoing In Process
Action Summary:
#1 We are looking for a lay person to head this project.
#2. Marvin and Karen Stumpe have started a monthly connections group.
#3. We feel we need to do more training with greeters prior to taking this step.
#4. We do not yet have all zip codes covered.
#5. Our new guests have given us high marks on friendliness. We will still improve in this area.
#6. Effort is being made to staff this each Sunday and to keep the items on the counters "fresh". Work continues.
#7. WatCH Class focused on Hospitality, less than 12 attended. Have reviewed the expectations in some Sunday School Classes. Still working on this area.
#8. The Board of Trustees have helped us tremendously in this area. More work to be done.
C. Follow-Up with Newcomers (Guests) (pg. 30)
1. Call within 24 Hours Yes
2. Send Thank You Cards Yes
Action Summary:
#1. Made each Sunday Afternoon.
#2. Sent each Monday.
D. Assimilate Newcomers (pgs. 31-32)
1. Establish Shepherd Groups September Not Yet
2. Develop Connection / Feedback Cards June In Process
3. Implement Questionnaire on Web Page May In Process
4. Reinstate Spiritual Gifts Classes Early Fall In Process
5. Reinstate Newcomers Connect Classes Yes
6. Invite to Serve Ongoing Yes
Action Summary:
#2. Drafted, will work on implementation following Easter.
#3. Questionnaire is on the web page, but will not work, still waiting on repair from webmaster.
#4. Rev. Valerie Steele is putting this together.
#5. Marvin and Karen Stumpe have started this monthly group.
#6. This is ongoing. Some Newcomers/New Members are already serving and more will be invited.
E. Continuing Care Program (pgs. 32-35)
1. Establish Neighborhood Parishes Fall Not Yet
2. Reinstate Friendship Meals Fall Not Yet
3. Combine Sunday School Classes Occasionally Ongoing In Process 4. Develop Mentoring Programs Fall Not Yet
5. Develop Counseling Programs Ongoing In Process
6. Plan 50th Anniversary Events Ongoing In Process
7. Host Annual Banquets Ongoing In Planning
Action Summary:
#1. To be defined.
#2. Leadership to be recruited.
#3. This is done as needed for space and for special occasions.
#5. Divorce Care Support Group is started. One person has joined the church from this group, another attends Bible Study with Robert.
#6. The 50th Anniversary Committee is hard at work. First events start in January with a weekly 50th Anniversary Minute.
#7. 50th Anniversary Committee and Outreach are or will be working on this.
II. Advertising
A. Marketing / Communications Committee (pgs. 38-39)
1. Develop "job description" June In Process
2. Recruit Marketing Experts June Not Yet
3. Improve Visibility in Community Ongoing In Process
4. Spotlight Specific Events to Community Ongoing In Process
5. Develop New Promotional Techniques Ongoing In Process
6. Determine Feasibility of Electronic Sign January 2011 In Process
Action Summary:
#1. The Front Office is working on this project.
#2. This is being done by Witness at this time..
#3. We are trying to be more effective in our visibility.
#4. We are trying to spotlight events of community interest.
#5. We are trying to improve our methodologies.
#6. Board of Trustees is considering.
Section 3: Outreach Ministry - Valerie Steele
I. Local Outreach - "Risk-Taking Mission & Service"
Target Implemented
A. Leadership / Volunteer Training (Valerie) (pg. 40) Date Yes/No
1. Design Program 01/11 Yes
2. Present to Church Council 01/11 04/26/11
3. Present to Volunteers 06/11 Not Yet
4. Present to Congregation (WatCH?) 12/11 Not Yet
5. Prepare Policies and Procedures Manual 06/11 Not Yet
6. Design Organizational Chart 09/10 Yes
7. Explain Staff / Committee Responsibilities 01/11 Yes
Action Summary:
#1. Regarding the committees and programs that fall under Outreach ... we should understand that Outreach is not necessarily the legs, we are the encouragers, facilitators and reporters to the Church Council. In addition, if projects are considered for "sunset" this is the Committee that would help in the assessment process.
#2. Co-chairs are to present the designed program to Church Council, April 26, 2011
#5. This project has been started.
#6. This was completed 1/11.
#7. This was done 1/11 but more work will be done throughout the year.
B. Community Resource Center / Chapel Hill University (pg. 41)
1. Form Committee 12/11 Not Yet
2. Identify Classes 03/12 Not Yet
3. Develop Schedule 03/12 Not Yet
4. Secure Teachers 03/12 Not Yet
5. Develop Programs 09/12 Not Yet
6. Identify Facility Needs 05/12 Not Yet
7. Commence Operations 01/13 Not Yet
Action Summary:
#1. Nothing will be done until the committee is formed. Prior to getting this committee formed, we will get the Outreach Ministries Committee fully functioning.
C. Community Resource Center / Chapel Hill Response Team (Robin, Michele & Ashlee) (pg.41)
1. Develop Volunteer Base by Skill 01/12 Not Yet
2. Recruit High School Students 01/12 Not Yet
3. Advertise to Community 03/12 Not Yet
4. Commence Operations 04/12 Not Yet Action Summary:
#1. A.C.T.S. (Acknowledging Christ Through Service) launches 4/20/11. This group of people will be the "ready-people" for short-term service/intentional acts of service throughout the community. They will meet quarterly to organize service opportunities.
D. Community Resource Center / Solicit Organizations (pg. 42)
1. Expand Number of Organizations Using Our Facilities On going In Process
2. Expand Mentoring Classes On going
a. Financial Peace University 12/11 Yes
b. Weight Watchers 12/11 Not Yet
3. Advertise to Community On going In Process
Action Summary:
#1. Our church is continuing to be utilized by others.
#2.a. FPU began its first class on 1/12/11.
#3. We continue to try to be more effective in reaching our community with information.
E. Community Social Events (pg. 35 & pgs. 47-48)
1. Chili Cook-Off 02/11 In Process
2. Spring Picnic 05/11 Yes
3. Ice Cream Social 08-09/11 In Process
4. Expand Trunk or Treat 08/11 In Process
a. Grow Volunteer Base
5. Coordinate with Marketing Committee On going Not Yet Action Summary:
#1-#4. The dates will need to be adjusted to coordinate with other planned events.
#2 Church/Community Picnic at Duffner Park "Celebrating 50 yrs. in our Community," 5/21/11, 11am-2pm
#5. Marketing Committee does not exist yet.
Section 4: Board of Trustees - Randy Rush
I. Building Renovation / Expansion - "Extravagant Generosity"
Target Implemented
A. Hire Architectural Firm (pg. 50) Date Yes/No
Action Summary: 03/31/11 Yes
The architectural firm of ADG has been retained; interviews with staff and others took place the first week of January; we are awaiting the initial results of those interviews as well as a preliminary summary from ADG; it is expected that a first draft of the master plan will be available to us late in the first quarter/early in the second quarter of 2011. ADG presented several proposals to the Board of Trustees regarding a new structure to replace the existing gym. The staff also reviewed these proposals and a preliminary plan will be compiled and presented to the Church and Church Council later in the 2nd quarter of 2011. The proposals included a new 2 or 3 story structure that will accommodate Chapel Hill Live, classrooms, youth facilities, offices and an all-purpose area that could be used as a Fellowship Hall.Due to the damage that occurred to our Pipe Organ, the Board of Trustees has asked ADG to also prepare a proposal to renovate the North Wall of the Sanctuary while we await the decision on replacement of the pipes. This will coincide with the possible expanded Chancel area and replacement of the Sanctuary flooring.
B. Conduct Interviews
Action Summary: Yes
Interviews with staff and others were conducted in early January
C. Preliminary Recommendations
Action Summary: In Process
In conjunction with the architectural firm's master plan, the Board of Trustees is now considering replacement of the Sanctuary carpet with either new carpet or some other type of hard flooring. ADG has presented their proposal/view of the updated Sanctuary flooring as well as an expanded Chancel area. Due to the damage that occurred with the Pipe Organ last month, replacement pipes and a renovation of the North wall is also being considered by the Board of Trustees. The Sanctuary A/C system was replaced in early April and the electrical panel will be replaced this week. Funds for these projects come from the Board of Trustees designated funds.
II. Land / Acquisition
A. Purchase Homes (pg. 49)
Action Summary: In Process
ADG is aware of our desire to i-purchase adjacent land, ii-purchase adjacent homes and is incorporating those ideas into the master plan. They plan to investigate with the city about what we can and can't do with regard to expansion, particularly into the North and Northwest areas of our land. We are awaiting ADG's preliminary findings on what the city might allow with regards to new buildings, etc.
With regard to Summit, we have now acquired a plot of land east of Edmond in the name of Chapel Hill Holding, LLC.
